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Club Constitution


SOCIETIES ACT



KAMLOOPS AMATEUR RADIO CLUB



*** CONSTITUTION ***


  1. The name of the Society is KAMLOOPS AMATEUR RADIO CLUB.
  2. The objects of the Society are:
      3. (A) To establish, maintain, conduct and promote among the members of the
      Society and others an interest in Amateur Radio and electronics.

      (B) To bring together persons interested in the art and science of Amateur
      Radio and electronics for the mutual enjoyment of and to further the knowledge
      of Amateur Radio and electronics both within the Society and the community at
      large.

      (C) To foster co-operation among incorporated and unincorporated societies with
      similar objectives.

      (D) To provide emergency and other communications, which are in the community
      interest and which are consistent with the Radio Act 1970 R.S.C. Chapter R - 1
      and any amendments or regulations thereto.

  3. The operations of the Society are to be chiefly carried on in and about the
    District of Kamloops, in the County of Yale, Province of British Columbia and
    in those communities located in close proximity to the said City of Kamloops.

  4. Upon dissolution of the Society, the assets of the Society shall be distributed
    as follows:

    (ADDED Feb 2000)
      5. (A) Pay all sums of money properly required to be paid on account of all
      services, supplies and assessments pertaining to, or for the benefit of, the
      Society.

    (B) As determined by the members of the Society at the time of dissolution, the
    remaining monies and assets of the Society shall be turned over to another
    charitable organization operating within the City of Kamloops and which is a
    registered British Columbia Society. This clause is unalterable.



BYLAWS



INTERPRETATION:

In all by-laws of the Society the singular shall include the plural and the
plural the singular, the word "person" shall include Corporations and Societies
and the masculine shall include the feminine.


ARTICLE I


MEMBERSHIP:

There shall be three classes of memberships in the Society, namely; Ordinary
Membership, Honorary Membership and Life Membership.

  1. Ordinary Membership:
      2. (A) Applicants for membership must be sponsored by one member in good standing
      of the society and must agree to abide by the provisions of the Constitution
      and By-laws of the society and all regulations subsequently made for its
      operation and conduct.

      (B) All applications for membership shall be submitted to the Board of
      Directors and, upon approval by the Board, the applicant shall become a member.

      (C) The membership dues, fees and other assessments shall be determined from
      time to time by a majority vote of the Society at any general or special
      meeting of the Society.

      (D) A member shall be deemed to be in good standing when his membership dues,
      fees and other assessments have not become more than two months in arrears. (Amended June 1985)

  2. Honorary Membership:
      3. (A) Honorary members shall be appointed upon recommendation by any member of
      the Society and upon an affirmative vote of two thirds of the members assembled
      in any general or special meeting of the society.

    (B) The Honorary member shall not be entitled to vote at but shall be entitled
    to notice of and the right to attend to meetings of the members of the Society,
    they shall not participate in any distribution of property of the Society upon
    dissolution of the Society; and they shall not be required to pay any
    membership fees or dues or subscriptions.

  3. Life Membership:
      4. (A) To qualify for Life membership a person must have been a member in good
      standing of the Society for a minimum of two years.

    (B) Life membership shall be awarded upon recommendation by any two members of
    the Society and upon affirmative vote of two thirds of the members assembled in
    any general or special meeting of the Society.

    (C) Life members shall be entitled to one vote per member at all meetings of
    members of the Society; they shall be entitled to participate equally with the
    Ordinary members in any distribution of the property of the Society upon the
    dissolution of the Society; and they shall not be required to pay any
    membership fees, dues or subscriptions.


ARTICLE II


TERMINATION OF MEMBERSHIP:

  1. Ordinary, Honorary and Life Membership:
      2. (A) It shall be the responsibility of the Executive to investigate any written
      complaints received by them concerning any member of the Society and said
      investigation shall include the opportunity for the affected member to appear
      at a closed hearing before the Executive. The President shall report on the
      said investigation and hearing to the members of the Society at the next
      general or special meeting of the Society.

      (B) A member of the Society, subsequent to the aforementioned investigation and
      hearing, may be expelled or suspended from membership by an affirmative vote of
      two thirds of the members assembled in any general or special meeting of the
      Society.

      (C) Members may resign by resignation in writing, which shall be effective upon
      acceptance thereof by the Executive.

      (D) Any Member who resigns or is expelled or suspended from the Society shall
      forfeit all rights, claim and interest arising from or associated with
      membership in the Society but shall remain liable for payments of any
      assessment or other sum levied or which became payable by him to the Society
      prior to the acceptance of his resignation or approval of his expulsion or
      suspension.


ARTICLE III


OBLIGATION OF MEMBERS:

Every member shall be bound by and submit to the constitution and by-laws of
the Society, and such rules and regulations as from time to time may be enacted
by the Executive or by the membership of the Society.


ARTICLE IV


MEETINGS:

  1. The Annual General Meeting of the Society shall be held once every year, at a
    place within the province, in the month of May and seven days notice of such
    meeting shall be mailed or handed or passed by word of mouth or otherwise given
    to all members of the Society. (Amended May 1986)

  2. Special meetings of the Society shall be held once during every month at such
    time and such place as may be determined from time to time by the Executive
    Board, and a minimum of three days notice of such meeting shall be mailed or
    handed or passed by word of mouth or otherwise given to all members by the
    Society. Notwithstanding the foregoing, the Society shall have the option of
    recessing during the months of July and August. (Amended May 1986)

  3. One quarter of the Ordinary and Life members in good standing of the Society,
    present in persons, shall constitute a quorum at any special meeting of the
    Society.

  4. One half of Ordinary and Life members in good standing of the Society, present
    in person, shall constitute a quorum at any annual general meeting of the
    Society.

  5. Each Ordinary and Life member in good standing of the Society shall at all
    meetings of the Society be entitled to one vote; and any member entitled to
    vote but not present at a meeting may have his vote exercised by written proxy
    delivered to the Secretary of the meeting before a vote is called for any given
    resolution.

  6. An Extraordinary Resolution shall mean a resolution passed by a majority of not
    less than two thirds of the total of such Ordinary and Life members that are
    entitled to vote at any general or special meeting.

  7. The constitution and by-laws of the Society may be altered from time to time by
    Extraordinary Resolution of the members assembled in any general or special
    meeting at which time written notice of the proposed resolution has been mailed
    or handed or otherwise given to each member of the Society, at least fourteen
    days prior to the meeting at which the proposed resolution is to be considered.
    One half of the Ordinary and Life members in good standing of the Society,
    present in person, shall constitute a quorum at any general or special meeting
    of the Society at which a proposed resolution to alter the constitution or
    by-laws of the Society is to be considered.

  8. Rules of Order to be followed at any meeting of the Society shall be those
    rules as defined in "Robert's Rules of Order". (Added May 1986)


ARTICLE V


EXECUTIVE:

  1. The following shall be the Officers of the Society and constitute the Executive
    of the Society.
      2. (1) President - by election


      (2) Vice President - by election


      (3) Secretary - by election


      (4) Treasurer - by election


      (5) Immediate Past President - by appointment.

  2. 2. Each Officer upon his election to the Executive shall be automatically
    constituted a Director of the Society.

  3. 3. The society may elect, in addition to the Officers specified in Section 1 or
    Article V, three (3) additional Directors to serve on the Club Executive. (Added May 1986, Amended May 1989)


ARTICLE VI


ELECTION AND REMOVAL OF THE OFFICERS AND DIRECTORS OF THE EXECUTIVE:

  1. The election of the Executive to serve for the ensuing year shall take place at
    the Annual General Meeting.

  2. The Officers elected at the Annual General Meeting shall take office on the
    first day of July following the Annual General Meeting and shall hold office
    until the last day of June the following year. Officers who are eligible as
    defined in Section 3 of this article may stand for re-election for an Executive
    position providing the requirements of Section 6 of this article are adhered
    to. (Amended May 1986)

  3. Only Ordinary or Life members who are "Licensed Amateur Radio Operators" in
    good standing with the club for a minimum of the full previous year may hold
    office. (Amended Feb 3, 2000)

  4. To be eligible to hold the Office of President, a member must be a "Licensed
    Amateur Radio Operator" and shall have been an Ordinary or Life member of the
    club in good standing for at least two years prior to his election. (Amended May 1986, May 1989. Amended Feb 3, 2000)

  5. If any member of the Executive, with the exception of the Past President, shall
    resign his office, or be expelled or suspended from the Society, the remaining
    Officers and Directors shall declare his office vacated and a successor to hold
    office in his place until the next Annual General Meeting shall be elected by a
    simple majority of the votes of members as entitled to vote at the next General
    or Special Meeting of the Society.
      6. (A) Elections shall be conducted by an elections committee composed of a
      Chairman, who shall be the immediate Past President of the club and two
      additional members appointed by the President. In the event that the immediate
      Past President is not an active member of the club, then the President shall
      appoint as Elections Committee Chairman, a member of the Club, who has
      previously
      served as the Club President.

    (B) The Election Committee will present at the meeting immediately preceding
    the Annual General Meeting, a slate of candidates who are members in good
    standing of the club.

    (C) The Election Committee will cause, prior to the annual general meeting of
    the Society, the circulation of the names of the candidates seeking the
    positions of Club Officers. This circulation of candidates' names will be by
    Club Bulletin or newsletter.

    (D) The elections will be conducted in the following order:

      (1) President


      (11) Vice President


      (111) Secretary


      (1V) Treasurer


      (V) Directors

    (E) 1. Prior to the election of each officer, the nominating committee chairman
    will call three times for nominations from the floor. Nominations from the
    floor must be made by a member in good standing and seconded by a member in
    good standing. The nominee must signify their acceptance of the nomination
    prior to his or her name being allowed to stand. In the event that the person
    so nominated is not present at the annual general meeting, his or her written
    acceptance must be presented to the nominations chairman
    prior to their name being allowed to stand.

          2. A person who's nomination has been
    accepted for an elected position and who is unsuccessful in that election bid,
    shall have the opportunity of letting their name stand for any subsequent
    elected position.

    (F) Elections will be by secret ballot. A simple majority must be attained to
    be elected to any office. In the event that there are more
    than two candidates for any office and a simple majority is not attained on the
    first ballot, the candidate's name with the least number of votes will be
    dropped from the next ballot.

    (G) In the event that after calling for nominations from the floor, there is
    still only one candidate for a position of club officer, the nominating
    Chairman shall declare that person elected by acclamation.

    (H) If, in the event of a ballot on which there are only two candidates' names,
    there is a tie vote, another ballot will be conducted during which the ballot
    cast by the Club President, or in his absence, Chairman of the annual general
    meeting, shall be set aside and counted only in the event there is still a tie
    vote.

    (I) In the event a special election is required to fill a vacancy on the
    executive as per Article VI Section (5), the rules as per paragraphs (b) and
    (c) need not be applied.

    (J) At the completion of the election, the ballots shall be destroyed. (Section 6 added May 1986)


ARTICLE VII


BORROWING AND FINANCIAL POWERS

  1. The Executive may borrow in the name of the Society such amount or amounts as
    may be specifically authorized by Extraordinary Resolution from time to time by
    members in general or special meetings.

  2. Contracts in the ordinary course of the Society's operations may be entered
    into on behalf of the Society by the President and Treasurer or any person
    authorized by the Executive Board.

  3. All cheques, bills of exchange, or other orders for the payment of money, notes
    or other evidence of indebtedness issued in the name of the Society shall be
    signed by the President and the Treasurer.

  4. The Executive will be limited to spending no more than one hundred dollars
    ($100.00) over and above that amount which has been approved by the club in the
    annual general budget. Expenditures over this amount must first be placed
    before the membership for their consideration. (Added May 1986)

  5. The Executive will place before the membership, no later than the second
    meeting following the summer recess, a budget to cover the proposed receipts
    and expenditures for the ensuing year. The membership will have the right to
    change, accept or reject any or all parts of this budget. (Added May 1986)


ARTICLE VIII


DUTIES OF OFFICERS

  1. The President shall preside at all meetings of the society and of the directors.

  2. The President shall be the chief executive officer of the Society and shall
    supervise the other officers in the execution of their duties.

  3. The Vice President shall carry out the duties of the President during his
    absence.

  4. The Secretary shall:
      5. (A) conduct the correspondence of the society,

    (B) issue notices of meetings of the society and directors,

    (C) keep minutes of all meetings of the society and directors,

    (D) have custody of all records and documents of the society except those
    required to be kept by the treasurer,

    (E) have custody of the common seal of the society, and

    (F) maintain the register of members.

  5. The Treasurer shall:
      6. (A) keep the financial records, including books of account, necessary to comply
      with the Society Act, and

    (B) render financial statements to the directors, members and others when
    required.

  6. The Past President shall:
      7. (A) advise and counsel the executive as required, and

    (B) preside as Chairman of the Nominating Committee as referred to in Article
    V1, Section 6, of these by-laws.

    In the absence of the Secretary from a meeting, the directors shall appoint
    another person to act as secretary at the meeting.


ARTICLE IX


LICENSES

  1. All licences or permits of any kind or nature whatsoever required by the
    Society to fulfill its objects shall be applied for and registered in the name
    of the President of the Society, or a member of the Society designated by the
    President of the Society, and shall be kept in the custody of the President of
    the Society or in the custody of the member of the Society designated by the
    President of the Society. (Amended May 1986)


ARTICLE X


SEAL

  1. The common seal of the Society shall be kept in the custody of the Secretary
    and shall be affixed to any instrument upon authorization of the Executive of
    the Society, and shall be affixed in the presence of or be attested by the
    signatures of the President and the Treasurer.


ARTICLE XI


AUDIT

  1. The books and accounts of the Society may be audited once yearly at the request
    of the President or at the request of any member in good standing of the
    Society.


ARTICLE XII


BOOKS AND RECORDS

  1. The Society shall keep and maintain all necessary and adequate minutes and
    records of all meetings of the Society and the books and records of the Society
    may be inspected by any member at any time convenient to both the member and
    the officer responsible for keeping such books and records.